Privacy Policy for Invitation-Only Briefings - Civic Forge Solutions LLC

Last Updated: May 8, 2025

Civic Forge Solutions LLC (“we,” “us,” or “our”) is committed to protecting the privacy of individuals who participate in or are invited to invited briefings. This Privacy Policy outlines how we collect, use, disclose, and protect your information when you interact with our Invited Briefings programs.

This policy is applicable to residents of the United States and is drafted in accordance with the laws of the State of Georgia and applicable federal laws.

1. Information We Collect

We may collect personally identifiable information (“Personal Information”) that you voluntarily provide to us when you:

Register for or participate in an Invited Briefing.
Provide information to us in connection with your participation in an Invited Briefing.

The types of Personal Information we may collect include, but are not limited to:

Contact Information: Name, email address, and organizational affiliation.
Communications: Records of your correspondence with us.
Website Usage Information: When you visit our Site, we may collect non-personally identifiable information such as your IP address, browser type, operating system, referring URLs, and information on how you interact with our Site (e.g., pages visited, time spent). This is often collected through cookies and similar technologies.

2. How We Use Your Information

Civic Forge Solutions LLC will use the Personal Information you provide for the following internal purposes:

To Provide and Manage Services: To organize, facilitate, and manage Invited Briefings, including sending invitations, reminders, and follow-up materials.
Internal Record Keeping: To maintain accurate records of participants and communications.
Communication: To respond to your inquiries, provide information you request, and communicate with you about our services and briefings that may be of interest to you.
Improvement of Services: To understand how our services are being used, to improve the content and functionality of our Site and Invited Briefings, and for internal research and analysis.
Compliance and Legal Obligations: To comply with applicable laws, regulations, legal processes, or governmental requests.

We are committed to maintaining the confidentiality of your Personal Information. We will not share, sell, rent, or trade your Personal Information with external third parties except in the following limited circumstances:

Sponsoring Organizations: In some instances, an Invited Briefing may be sponsored by or held in collaboration with another organization(s). In such cases, we may share your Personal Information (such as your name, title, and organization) with these explicitly identified sponsoring organization(s) for purposes directly related to the specific briefing or for follow-up communications as agreed upon. We will endeavor to make you aware of any such sharing at the time of information collection or registration for the specific briefing.
Legal Requirements and Lawful Requests: We may disclose your Personal Information if required to do so by law or in the good faith belief that such action is necessary to:
- Comply with a legal obligation or lawful request for information (e.g., a subpoena, court order, or government inquiry).
- Protect and defend the rights or property of Civic Forge Solutions LLC.
- Prevent or investigate possible wrongdoing in connection with our services.
- Protect the personal safety of users of the Site, participants in our briefings, or the public.
Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or other similar event, your Personal Information may be transferred as part of the transaction, subject to standard confidentiality agreements.
With Your Consent: We may share your information with other third parties with your explicit consent.

We will not share your Personal Information with external parties for their own independent marketing or commercial purposes without your explicit consent.

4. Your Rights Regarding Your Personal Information

We respect your right to control your Personal Information. Subject to applicable law, you have the following rights:

Right to Access: You may request a copy of the Personal Information we hold about you.
Right to Correction: You may request that we correct any inaccurate or incomplete Personal Information.
Right to Delete: You have the right to request the deletion of your Personal Information, subject to certain exceptions. For example, we may need to retain certain information for legal or legitimate business purposes, such as record-keeping or to complete transactions.

To exercise any of these rights, please contact us using the contact information provided at the end of this Privacy Policy. We will respond to your request within a reasonable timeframe and in accordance with applicable laws. We may need to verify your identity before processing your request.

5. Data Security and Confidentiality

Civic Forge Solutions LLC is committed to protecting the security and confidentiality of your Personal Information. We implement and maintain reasonable administrative, technical, and physical safeguards designed to protect your information from unauthorized access, use, disclosure, alteration, or destruction. These best practices include:

Access Controls: Limiting access to Personal Information to authorized personnel who have a legitimate need to access it for the purposes described in this policy.
Data Minimization: Collecting only the Personal Information that is necessary for the stated purposes.
Secure Storage: Storing Personal Information in secure environments.
Encryption: Utilizing encryption for sensitive data where appropriate during transmission and storage.

While we strive to use commercially acceptable means to protect your Personal Information, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

6. Lawful Requests for Information

As noted in Section 3, we may be required to disclose your Personal Information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements, or as otherwise required by applicable law. While we are committed to protecting your privacy, we must comply with valid legal processes.

7. Data Retention

We will retain your Personal Information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by applicable law, regulation, or for legitimate business purposes. When your Personal Information is no longer needed, we will securely delete or anonymize it.

8. Children’s Privacy

Our Site and Invited Briefings are not directed to individuals under the age of 13. We do not knowingly collect Personal Information from children under 13. If we become aware that we have inadvertently collected Personal Information from a child under 13, we will take reasonable steps to delete such information from our records. If you are a parent or guardian and believe your child has provided us with Personal Information, please contact us.

9. Third-Party Websites

Our Site may contain links to other websites not operated or controlled by Civic Forge Solutions LLC. This Privacy Policy does not apply to third-party websites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. We will post any changes on this page and update the “Last Updated” date at the top of this Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of our Site or participation in our Invited Briefings after any changes to this Privacy Policy constitutes your acceptance of such changes.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Civic Forge Solutions LLC

Michael Handelman

Email: [email protected]

Website: https://civicforge.solutions